Council Meetings - 20 April 2021

Here are a few public service announcements, before we begin:

• Happy Kindness Week, everyone. Check it out at provokindness.org and join me Thursday evening for the Communicty Cafe Conversations.
• The Council is considering whether Provo should participate in the State's pilot program for using Ranked Choice Voting in our election this fall. Wanna learn more and give your feedback on the idea? Check out the Open City Hall topic! If you are curious why I'm such a fan, check out my quotes in this Daily Herald article.
• Do you live in or frequent Joaquin Neighborhood (south of BYU)? Do you have an opinion about the on-street parking situation there? Well we'd love to hear it. A new parking management program is being proposed for the area. Find out more and register your opinion using Open City Hall.

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda

12:00 pm, Tuesday, April 20, 2021

Business

1. A presentation regarding the Mayor's Office fiscal year 2021-2022 budget. (21-015)
   In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions. The Mayor's Office is responsible to ensure that Provo City services are delivered efficiently and effectively, providing a good value to our residents. Community outreach is a major component of this.
2. A presentation regarding Public Works (Fleet) fiscal year 2021-2022 budget. (21-015)
   In preparation for the drafting and approval of the FY 2021-2022 budget, each department has been asked to present to the Council. The information presented will inform future budget discussions. If I'm reading the report correctly, the cost of replacing vehicles continues to go up.
3. A resolution supporting the submittal of the 2021 Land and Water Conservation Grant application to secure grant funding to aid providing park improvements for the Provo Regional Sports Park. (21-052)
   Parks and Recreation will submit a grant application for the Provo Regional Sports Park from the Land and Water Conservation Fund (LWCF). This is an important funding opportunity and requires a 50/50 local grant match. Provo plans to request the maximum grant amount of $3 million that will be matched with funds in the 2021 Parks and Recreation Capital Improvement Plan. This would be a great opportunity to help fund the development of the Regional Sports Park.
4. A presentation by Dr. Rugh regarding diversity and inclusion. (21-056)
   Dr. Jacob S. Rugh will draw on population, housing, and other data/trends as well as the experiences of diverse members of the Provo community, from newcomers to old timers in order to invite the council and our city to identify ways that being more welcoming, inclusive, and forward-looking will ensure economic vibrancy, security, and sustainable quality of life for all (and achieve all four Provo pillars). This should be an interesting conversation.
5. A presentation from BikeWalk Provo on how people get around in Provo. (21-055)
   BikeWalk Provo has completed a grant-funded study on how people get around in Provo, and they would like to share their findings with the Council. I just scrolled through the slides and there is a lot of data and interesting analysis.
6. A presentation regarding the Provo City Parking Master Plan. (21-028)
   The Council has had several presentations this year concerning parking in Provo. Gary McGinn is going to provide an overview of the Provo City Parking Master Plan and how the city is doing in administering and implementing the plan. I don't think it's much of a secret that I've been anxious to see more progress in implementing the Strategic Parking Management Plan. I'm grateful for the focus and progress that has been made recently and am hopeful that we can continue the momentum.
7. A discussion regarding the Council’s budget priorities for FY 2021-2022. (21-015)
   The purpose of this discussion is to help set Council policy priorities and how those priorities can be expressed through the budget document. As part of the yearly budget process, Councilors discuss policy issues they would like to pursue. The budget process provides the Council an opportunity to express their policy preference to the Administration and give input into where additional funds could be spent to achieve the Council’s policy objectives. The Council has received presentations from all the departments and several Council Committees. During these presentations, the Council has heard from the departments about their needs and how they are trying to achieve the goals set out in the General Plan. It'll be interesting to see how this year's budget season goes. Two years ago, the Administration proposed a budget that was very responsive to the priorities articulated by the Council. The Council adopted it as proposed. Last year, with all the uncertainty going into the new fiscal year in a pandemic, the budget was extremely cautious. This is the discussion where the Council will decide what should be prioritized in the upcoming budget.



Closed Meeting

Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed in Utah State Code (§ 52-4-204 and 52-4-205 et. seq.). If a closed meeting is needed, it will be announced at that time.



Adjournment

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PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda

5:30 PM, Tuesday, April 20, 2021

Opening Ceremony

Items in this category do not involve legislative action.



Presentations, Proclamations, and Awards

Items in this category do not involve legislative action.
1. A presentation awarding Ken Potts the Mayor’s Award of Honor. Mr. Potts is one of only two living survivors of the sinking of the USS Arizona on December 7th, 1941, in addition he is celebrating his 100th Birthday. (21-053)
   Did you participate in his birthday parade or see it go by?
   
   

   Public Comment

   Instructions for making public comments at this electronic meeting can be found on the officially published agenda: agendas.provo.org.
   
   Dial 346 248 7799. Enter Meeting ID 895 5530 6672 and press #. When asked for a participant ID, press #. To join via computer, use the same meeting ID and enter passcode: 625476.
   
   Fifteen minutes have been set aside for any person to express ideas, concerns, comments, or issues that are not on the agenda:
   
   Please state your name and city of residence into the microphone.
   
   Please limit your comments to two minutes.
   
   State Law prohibits the Council from acting on items that do not appear on the agenda.
   
   

   Consent Agenda

   Items on the consent agenda are generally routine in nature, have been fully vetted in other meetings, or do not need additional discussion. They are approved together as one item.
2. Approval of minutes
   
3. An ordinance approving the Dominion Energy Franchise Agreement. (21-054)
   This looks pretty standard. I'm glad it's on the Consent Agenda.




Action Agenda

4. A Report of the Elected Officials Compensation Commission (21-026)
   Per Provo City Code 4.04.130 an Elected Officials Compensation Commission is appointed every four years to review and recommend compensation for the positions of mayor and municipal councilors. The commission is required to make its recommendations by the first regular meeting in April and the recommendations, if they are to be accepted, are voted on by the third week of June. The commission members’ terms expire at that point. Any changes to compensation take effect in January 2022. The Committee has met and is ready to make a recommendation to the Council regarding adjusting the compensation for the Mayor and Councilmembers. I appreciate the thorough and systematic work of the Commission. This item is a bit awkward when it comes up every four years.
5. A resolution supporting the submittal of the 2021 Land and Water Conservation Grant application to secure grant funding to aid providing park improvements for the Provo Regional Sports Park. (21-052)
   This was item 3 in the Work Meeting. See my preview for item 3 in the earlier meeting.
6. A Resolution Appropriating $17,000 in the Community and Neighborhood Services Department in the General Fund for a New Full-Time Parking Coordinator Position (21-051)
   In prior work and policy meetings, the Municipal Council expressed a desire to add a new full-time parking coordinator position in the Community and Neighborhood Services Department. This appropriation of $17,000 recommended by City Administration would fund this position for May and June of 2021, which are the last two months of fiscal year 2020-2021. Funding for the position for the next fiscal year will be included in the fiscal year 2021-2022 annual budget, which will be considered by the Municipal Council in future meetings in May and June of 2021. I talked about keeping the recent momentum in our parking effort. I believe this will help accomplish this.
7. An ordinance amending the Zone Map classification of approximately 54 acres of real property, generally located at 3450 W Center Street, from (A1.10) to (M1), (R1.8PD), and (RA). Provo Bay and Fort Utah Neighborhoods. (PLRZ20180197)
   The subject property lies on west Center Street and comprises five (5) parcels. Three (3) of these parcels are contiguous and lie north of Center Street. There are two (2) dwelling sites on this land; however, the majority of the land north of Center Street appears to currently be utilized for agricultural purposes. Two (2) additional, noncontiguous parcels lie south of Center Street. Currently, all this land appears to be used for agricultural endeavors. The proposed residential development is bounded on the north and west by the Provo River and on the south by Center Street. One of the two (2) proposed industrial areas lies immediately to the south and across Center Street. Agricultural land lies to the west of the residential area. The land north and west of the proposed residential area, and across the Provo River, lies in unincorporated Utah County. Planning Commission recommended approval. I mostly like this proposal, but I have some reservations. All of the proposed homes would be of the single-family detached form. Four years ago, the Council unanimously adopted the Westside Development Policies as recommended by the Westside Planning Committee, which calls for a mixture of housing types. We still aren't at a point where this is being implemented. One thing I like, though, is the idea that would put in a public trail along the river bank. The other side of the river has the Provo River Trail. It would be nice if the residents on this side of the river had easy access to such an amenity.
   
8. An ordinance enacting Provo City Code Chapter 9.81 (Carterville Parking Area). Carterville Neighborhood. (19-108)
   At the January 19, 2021, Council meeting, the Provo Municipal Council passed a Resolution of Intent to create a Parking Permit Area for a portion of the Carterville Neighborhood. The Parking Permit area includes the following streets, 300 West from Cougar Boulevard to 1625 North, 380 West from 1300 North to 1500 North, 1300 North from 300 West to 380 West, 1500 North from 380 West to 300 West, and 1625 North from 300 West to Freedom Boulevard. There are 93 properties that would be affected by the Parking Permit Area. The cost of the permit will be one hundred dollars ($100.00) per permit. The cost to administer the Parking Permit program is two hundred and ninety-seven dollars (297.00) per permit. This is the final step in the process, after conducting a parking study, receiving the recommendation of the Parking Committee, and hearing public input. I am concerned that despite going beyond the usual efforts to alert the area residents that this program is being considered, too many residents will be surprised when this is implemented and will be upset. We really haven't heard much from anyone, either in favor or opposed.
9. A resolution approving the Program Year 2021 Annual Action Plan, second year update to the 2020-24 Five-Year Consolidated Plan, as amended. (21-050)
   This is the second of two public hearings on the update. The CDBG and HOME Programs provide the City of Provo and other local governments with the opportunity to develop viable urban communities by funding activities that provide decent housing, a suitable living environment and by expanding economic opportunities, principally for low- and moderate-income persons. Funds are awarded to carry out a wide range of community development activities directed towards neighborhood revitalization, home ownership and condition of housing stock. The Programs are administered by the Community Planning and Development Office of the U.S. Department of Housing and Urban Development (HUD). Every year, as Lead Entity for the Utah Valley HOME Consortium, Provo City submits an Annual Action Plan (an update to the Five-Year Consolidated Plan submitted to HUD) outlining the goals, objectives and the proposed use of federal CDBG and HOME resources to address housing, economic development, and community development projects to be undertaken. A Public Comment Period (March 20, 2021 to April 20, 2021) is conducted for citizens, partner agencies, and other interested parties to review and comment on the Plan. Along with the Public Comment Period, two public hearings are held to receive input from Provo citizens and Consortium members’ and citizens. The first public hearing on March 30, 2021 will present the Draft of PY-2021 AAP (Exhibit A) to Council members and the public in general. The document includes the proposed uses for CDBG and HOME funds which, to simplify the review of proposed projects, are also included in Exhibits B-for CDBG Capital Projects, C-for CDBG Public Services Projects, and D-for HOME Projects. These exhibits show the proposed funding recommendations made by Advisory Committees who listened to applicant presentations and reviewed and evaluated applications. Copies of the PY2021 AAP Draft are available for public review at the Community and Neighborhood Services Housing Division’s office and electronically at the City’s website. 2 The second public hearing on April 20, 2021 will close the Public Comment Period and provide the Municipal Council an opportunity to make final funding determinations for the HOME and CDBG programs for Program Year 2021, which begins on July 1, 2021 and ends on June 30, 2022. As I noted in the last meeting's report, I asked for a review of the past few years to see if Provo is getting its share of the HOME and CDBG dollars. I have since received the report, and yes, averaged over several years, the money is being distributed fairly evenly based on population. I am supportive of this proposal.




Adjournment