Council Meetings - 8 January 2019

Happy New Year to everyone. For our day of meetings in the new year we will be selecting leadership, discussing goals, and organizing ourselves to best pursue those goals.

PROVO MUNICIPAL COUNCIL
Work Meeting Agenda

1:30 PM, Tuesday, January 8, 2019

Work Meetings are designed to be a less formal venue for discussion among Council Members. Generally, no public input is taken during the meeting.

Business



1. Training on Open & Public Meetings Act and further training on Government Records Access and Management Act (GRAMA) requests (19-010)
   Utah State law requires Council members to receive annual training on the Open & Public Meetings Act. State Law 52-4-104 says, “The presiding officer of the public body shall ensure that the members of the public body are provided with annual training on the requirements of this chapter." This training will fulfill that requirement. If the City Council meets as a body to carry out our responsibilities, State law requires us to do so openly before the public. The law defines what is and isn't considered an open meeting, and how we must go about notifying and making it available to the public. This training is designed to make every Councilor aware of the requirements. Presentation only.
2. A discussion on recent changes to the Provo City Housing Authority (19-011)
   Provo Housing Authority has a goal to serve the community of Provo by finding traditional and innovative ways to provide affordable housing for disabled individuals, elderly, and families. Robert Vernon, CEO of Provo City Housing Authority (PCHA), will come to discuss the Provo Housing Authority along with two new groups--a Provo NonProfit Housing Development Corp DBA Utah Regional Housing (URH) Corporation and Utah Community Land Trust (UCLT). There is some confusion regarding the role and purpose of UCLT and URH. This will be a good opportunity for the City to understand recent changes with PCHA and to make sure all of our interests are properly aligned. Presentation only. Housing authorities have a particular role, receive federal funding, and must follow certain regulations. Non-profit entities can partner with various agencies, don't have some of the same access to funding, but are more flexible in their activities. Utah Regional Housing is being created by the people at Provo City Housing Authority to expand the scope and services that they can offer.
3. A review of Council Board and Committee assignments, including a discussion regarding Council intended accomplishments (Part 1 of 2) (19-002)
   The Council has a number of goals and priorities they would like to accomplish. Each year, the Council has a discussion where the Council committee assignments are established. This will be the first of two meetings to discuss this item. My hope is that we first decide what we want to accomplish and then decide how we want to organize ourselves to more effectively accomplish our goals. Presentation only. We mostly reviewed the five priorities that we set at the beginning of 2018. We also talked a bit about what we accomplished in 2018. We will focus more on what we want to accomplish in 2019 in part 2 at our next meeting.
4. A discussion on affordable housing policies in Provo City. (18-070)
   At the August 7, 2018, Work Meeting, representatives from The Salt Lake Chamber came to discuss a policy initiative they recently headed and referred to as the Housing Gap Coalition. As part of their presentation, they discussed with the Council a study their group had recently commissioned with the Kem C. Gardner Policy Institute at the University of Utah. The study uncovered several areas dealing with housing affordability and availability that were of concern and in need of attention. One of the primary asks of this presentation was that the Council consider and pass a resolution which would unite cities in the state and partner with the Housing Gap Coalition to address housing affordability. The Council has had numerous discussions regarding this resolution, but never adopted the resolution. Council Leadership asked Council staff to review the housing policies in place and to particularly look at current policies and whether current policies would create a duplication in effort. Here is the link to the Staff Report again. I hope we can make a final decision on this soon. Presentation only. Staff reviewed the proposed Resolution, as amended, against what's in current Provo policy and in our advisory documents (like the General Plan). Their conclusion is that we are already doing, or have said that we will do, all that is in the Resolution. Based on the report and on the discussion, there were a few additional requests for adjustments and clarifications in the Resolution. Staff accepted the assignment to futher revise the Resolution to accommodate the requests. We will bring it back to the next meeting.



Closed Meeting



5. The Municipal Council or the Governing Board of the Redevelopment Agency will consider a motion to close the meeting for the purposes of holding a strategy session to discuss pending or reasonably imminent litigation, and/or to discuss the purchase, sale, exchange, or lease of real property, and/or the character, professional competence, or physical or mental health of an individual in conformance with § 52-4-204 and 52-4-205 et. seq., Utah Code.
   Closed meetings (aka executive meetings) are held without the public present and must meet one of the conditions listed above.

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PROVO MUNICIPAL COUNCIL
Regular Meeting Agenda

5:30 PM, Tuesday, January 8, 2019

Opening Ceremony

Items in this category do not involve legislative action.

Approval of Minutes

1. November 13, 2018 Council Meeting
2. November 20, 2018 Board of Canvassers Meeting
3. December 11, 2018 Council Meeting
Approved by unanimous consent.



Presentations, Proclamations, and Awards

Items in this category do not involve legislative action.
4. A presentation of gifts to the outgoing Council Chair and Vice Chair.
   Presentation only. I received a beautifully framed picture with Gary Winterton. It has been such a pleasure and learning experience this past year to support him in his role as Chair. Gary loves our community and works tirelessly to bring people together to solve our challenges and improve the City. I'm so grateful for his friendship.
5. A presentation of the Popular Annual Financial Report. (19-007)
   Presentation only. This document is a graphical summary of the City's finances last year. It is designed to be accessible to ordinary citizens to give them an accurate picture of the financial standing and priorities of the City.



Public Comment

• This public comment period is intended to allow comment on matters that do not appear on the agenda. Each speaker will generally be limited to two minutes. Fifteen minutes has been set aside for this comment period.
• For items on the agenda requiring a public hearing, time to comment will be provided, after the item is presented, for all those who wish to speak.
• For items not requiring a public hearing, public comment will still be taken following presentation of the item, but will be limited to a ten minute total comment period.




Action Agenda



6. The election of Municipal Council officers; chair and vice-chair. (19-001)
   Council members elect their leadership at the first regular meeting of the year. Nominations are made and votes are taken. By code, no discussion on the nominations is allowed. The Council Chair conducts Council meetings, signs documents on behalf of the Council and is considered the Council’s spokesperson to the public, the media, and the Provo City Mayor. The Chair and Vice-Chair meet regularly with the Administration and Council Staff to coordinate the agendas for Council meetings. The Chair is also spokesperson for the Council. The nominations of David Harding as Council Chair and Kay Van Buren as Vice Chair were approved 7:0. The Daily Herald noted, "All votes were unanimous, and seemingly pre-determined." As mentioned in the background, no discussion is allowed on the nominations. All discussion on leadership needs to take place before the public meeting.
   I am excited to work with Kay Van Buren this year. I am grateful for the confidence placed in us by our colleagues, and for the privilege of serving the community in this capacity.
7. A resolution acknowledging the election of the Chair and Vice-chair of the Provo Municipal Council for calendar year 2019. (19-001)
   This resolution formalizes the result of the election. The previous step selects the new Chair and Vice-Chair, this step makes it official. Approved 7:0.




Redevelopment Agency of Provo



8. The election of Redevelopment Agency of Provo officers; chair and vice-chair. (19-001)
   The Provo Municipal Council serves as the governing board of the Redevelopment Agency (RDA) and elects leadership at the first regular meeting of the year. The RDA Chair conducts the portions of Council’s meetings where redevelopment items are discussed (listed separately on the agendas). The Executive Committee of the RDA includes the Chair and Vice-Chair as well as the Mayor. They meet regularly to discuss redevelopment items which are then brought to the RDA board for final decisions. The nominations of David Knecht as Redevelopment Agency Chair and George Handley as Vice Chair were approved 7:0. Dave Knecht served as Chair last year as well. Both Dave and George Handley are passionate about addressing the growing afforadability problems in housing and assuring that we grow smart.
9. A resolution acknowledging the appointment of the Chair and Vice-Chair of the Redevelopment Agency of Provo City for calendar year 2019. (19-001)
   This resolution formalizes the result of the election. The previous step selects the new Chair and Vice-Chair, this step makes it official. Approved 7:0.




Action Agenda



10. A resolution of intent to establish a permit parking program in the Pleasant View Neighborhood. (18-083)
    This is part of the process for establishing permit parking programs in Provo City. A public hearing is being held and, if the resolution passes, another will be held on February 5, 2019. This is an opportunity for residents in the affected area to voice their support or concerns. There is a small parking permit program in the Pleasant View Neighborhood. The residents would like to add two more streets to the program. This is the second of three mandatory steps. A motion to amend the resolution to state that the Council would proceed with the process established in Provo City Code was approved 7:0. Approved as amended 7:0. The parking permit program recommended by the Parking Committee is vastly different from what was requested by the residents. This will need to be resolved in the near future.



Adjournment